Withdrawal and Adjustment of Fees

Overview/Rationale

A medical school must have clear policies for the refund of a medical student’s tuition, fees, and other allowable payments (e.g., payments made for health or disability insurance, parking, housing, and other similar services for which a student may no longer be eligible following withdrawal). 

Accreditation Standards

LCME Accreditation Standard: 12 Medical Student Health Services, Personal Counseling, and Financial Aid Services 

A medical school provides effective student services to all medical students to assist them in achieving the program’s goals for its students. All medical students have the same rights and receive comparable services

  LCME Accreditation Standard: 12.2 Tuition Refund Policy 

A medical school has clear policies for the refund of a medical student’s tuition, fees, and other allowable payments (e.g., payments made for health or disability insurance, parking, housing, and other similar services for which a student may no longer be eligible following withdrawal).

Stakeholders

Medical students 

Policy

With the passage of the Higher Education Amendments of 1992 (Public Law 102-325), the University is required to implement a refund policy for students who do not register or who withdraw or otherwise fail to complete an enrollment period. Refunds are a percentage of charges (including tuition, dining, and housing) assessed to the student based on the date of the student’s last day of attendance (separation) as reported by the dean of the school. All students will be charged a withdrawal fee of $75. A refund calculation will be based on the last day of attendance; however, a student may be charged for services (e.g., housing, dining) utilized after the last day of attendance. These charges should not be paid with Title IV funds. 

Please review the University Registrar site for details about the Refund Rate for Withdrawals. It is recommended that all students considering to take a leave of absence or withdraw from VP&S to meet with both the Office of Student Financial Planning and the Office of Student Financial Services to discuss the financial impact of such action.

Policy History

The Tuition Refund Procedure was taken from the Paper Student Handbooks and online formats. These documents were reformatted and codified into policy where specific procedures and edits were added. The policy was reviewed and approved by the Committee on Educational Policy and Curriculum on April 19, 2024.